Now that you know everything about wedding invites
, guest management
, accommodation, conveyance
etc. Let us talk about the most important day and the most important job, How to manage guests on the wedding day. Guests, in any country are considered as special ( In India we consider them as god 😀 “Athithi devo bhava”
) and its our sole responsibility to make them comfortable and happy. Especially when they come to bless the bride and groom leaving their busy schedules and commitments.
The wedding day is going to be the busiest day of your life, so be clever enough to make prior arrangements to bring your guests to the wedding venue on time. There should be someone (preferably accompanied by a relative) arranged to welcome the guest and make them seated, serve them Welcome drink. It would be better if your parents come personally and greet them when they enter the venue just to add that personal touch (this is totally situational!!). It maybe a bit hectic to do this in the busy schedule, but worthy enough for a long-lasting relationship and this humble practice avoids misunderstandings and confusions.
Some guests may not be aware of the rituals, ceremonies involved in a wedding, it may be a good idea if someone can give them a basic idea about this after the wedding or before. If the wedding photography is planned then guide your guests to the bride and groom for the same. Now that the wedding ceremony is over, let us take the guests to the most important part of any wedding; The ‘Feast’. In India, if the guest is happy with the feast the wedding is considered to be a very good wedding. It is the sole responsibility of the host (at least someone from host Family) to confirm with each guest whether they had the food and they are happy with food served.
Once the feast is over, the wedding is considered over for all, but the host (at least someone from host family) needs to go to the guest, thank them for attending the wedding and making the wedding special by their presence. In the modern times that we live in now Thankyou cards can also be sent after the wedding for those who attended the wedding. It is a different trend and appreciated by many. (I personally think its uncalled for but then if you got the money why not use it 😛 :P)
The Knotstory tips:
- Plan, organize and assign people to handle guests.
- Handing the guests a small welcome kit which include an explanation about the wedding rituals & ceremonies.
- Plan a vacation & marriage itinerary for the guests if they are interested. ( you may not have enough time to do this, in that case guide them with the appropriate contacts who can help them )
- A small food menu for every guest entering the Feast can also be done, there by helping them to plan the meal 😉 😉
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We believe you have read our previous post on Guest Management, In case if you haven’t, here it is http://wp.me/p2T1CS-cB Second part of Guest Management is Accommodation & Conveyance for guests. We wrote about the initial part, which involves preparing guest list & inviting, that is just the beginning. We always like to give you smart tips on how to manage accommodation & transportation for the guests. Read on.
Here is what we suggest:
The very basic thing for doing this is to create a list of guests who are going to arrive for the wedding in advance and also how they are arriving. For this, we need to get RSVP’s of people which need to be collected using RSVP’s email confirmation, Facebook event or Wedding Site or a Phone call. Try to get the itineraries of the guests so that it will be easy to plan and manage guest pick up. Prior to this, accommodation arrangement need to be done for guests, if you are getting both the confirmation early it will be better. Booking in advance will save some money and reduce the last-minute confusion seen in getting accommodations. This happens when weddings are planned at some tourist locations or places of some significance like holy places etc.
Once we have the accommodation arrangements and transportation arrangements done, it will be good to do a follow-up on both a week before marriage just check on everything. After this, the pickup of guests should be sorted out with vehicles assigned to the pick up as per number of guests. Guest pick up need to be managed by one person and assisted by another to ease the job & cross check. This should be assigned to someone from family or someone who knows the guests arriving. If this is not possible, the driver should be provided with Name Placards of the respective guests to be picked up. One of the family members should be in the hotels/apartments to welcome the guests who are coming in. Guest list should be updated with the people who arrived, who are yet to arrive by coordinating with the person who is going for picking up.
For maximum attention and interaction with guests, it will be good if the guest accommodation and host accommodation is in the same place or nearby place at least. The day guests arrive; invite them for a private gathering which will act as an ice-breaking session too. This can be mapped to the mehandi/sangeet function where all ladies come and get their hands decorated with Mehandi. Apart from this, if the guests are interested in a vacation and wedding, then we at TheKnotstory can get you good packages for the same.
- Try to book the accommodation at minimum distance from the Wedding venue to avoid unnecessary delays and also reduce the transportation. Best if guest accommodation is done at the same place where wedding happens.( Not feasible always though)
- Always keep someone in charge to welcome, manage guests, this gives a homely feeling for guests.
- Plan some small entertainment/sightseeing program for guests.
- Last but not the least, keep buffer time, back up of people & vehicle which can be utilized in case of last-minute surprises.
Plan, Organize, Manage your weddings anywhere, when in doubt we at Theknotstory are here.